Amendments Added
Amendment III - Membership Dues
Establishes requirements for membership dues and grace periods.
Amendment IV - Requirements for Official Meetings
Establishes official officer meeting requirements, including people that must be present and scheduling.
The name of this organization shall be the Robotics Club of Central Florida.
The mission of the Robotics Club is to bring together students with a passion for robotics and provide them with an opportunity to practice relevant skills through hands-on, student-driven projects.
The members of the Robotics Club will work on any and all aspects of robotics, including but not limited to computer engineering, electrical engineering, mechanical engineering, and computer science. Robotics Club members should strive to incorporate other, less traditional disciplines in order to create unique and innovative robots.
The robotics projects of the Robotics Club should be capable of a high degree of autonomy, as autonomous robots present challenges not present in teleoperated robots, and more fully integrate the various engineering disciplines.
Membership is limited to all students who have paid dues and are enrolled with the University of Central Florida.
Active membership will be limited to all students who are currently enrolled at the University of Central Florida.
No discrimination shall be made on the basis of gender, race, age, creed, religion, disability, sexual preference, national origin, marital status, parental status or veteran’s status.
No hazing or discrimination will be used as a condition of membership in this organization.
Affiliate membership is limited to UCF faculty, staff, alumni and Central Florida Research Park employees, who may be non-voting members.
At no time will the voting membership fall below 75% of the organization.
Recruitment shall take place throughout the year and membership is open at all times.
Membership may be revoked without mutual agreement for non-participation, misconduct, or violations of any provisions of the Constitution. The member will be notified in writing of the possible revocation at least 72 hours prior to the vote and will be allowed to address the officers of the organization in order to relate to officers any relevant defense prior to the voting for removal. Membership can only be revoked upon officer consensus or on the decision of the faculty advisor in the event of a failure to reach consensus.
A standing member of the club is automatically and instantly suspended from the Club under the following conditions, with the ability to be reinstated by officer consensus or in the event that the trigger of this clause was found to be in error by UCF. This clause overrides all other removal rules in this document.
• Committing a Misdemeanor or Felony under any jurisdiction within the United States of America.
• Committing any action that would cause the Club to be suspended or disbanded under UCF rules and regulation.
If UCF deems the member is guilty of the triggering offense, the member is removed.
All officers of the Robotics Club shall possess at least the minimum requirements to serve in a leadership position as stated in the most recent The Golden Rule of the University of Central Florida. All officers must be active members in the Robotics Club as defined in Article V Section I.
The offices of this organization shall include a President, Vice President, Treasurer, Secretary, Marketing, Lab Manager, and Webmaster. No officer will be permitted to hold more than one officer position. Any officer may be re-elected for multiple terms. Officers cannot appoint themselves for another term without being re-elected as described in Article V. Officer decisions will be made by discussion to consensus unless the officers elect to postpone the decision to a later date or the decision is made by the faculty advisor in the event of a failure to reach consensus.
• Supervise and control the activities of the organization.
• Preside over all meetings and call all meetings to order.
• Be one of four signers on financial documents.
• Coordinate all conferences.
• Ensure all officers are performing their duties as defined in this Constitution.
• Assign special projects to officers.
• Assist the President in his/her duties.
• Assume the President’s responsibilities in his/her absence.
• Be one of four signers on financial documents.
• Keep accurate records of all meetings in the Secretary’s absence.
• Plan and be responsible for all retreats and training of the organization.
• Perform an audit of all financial transactions of the organization twice a year.
• Assist in special projects as assigned by the President.
• Notify members of meetings via e-mail and/or telephone at least 48 hours in advance.
• Keep accurate records of all meetings.
• Maintain accurate list of members and their contact information.
• Prepare ballots for elections.
• Keep copy of constitution and have available for members.
• Assist in special projects as assigned by the President.
• Keep an accurate account of all funds received and expended.
• Be one of four signers on financial documents.
• Be responsible for collecting dues and notifying members who are delinquent in their payments.
• Be responsible for keeping track of when dues are paid by members.
• Be responsible for creating budget reports at the beginning of each Fall and spring semester and as requested by the President, Vice President, and/or
UCF faculty advisor.
• Provide financial records sufficient to allow the Vice-President to perform audits.
• Assist in special projects as assigned by the President.
• Co-curate organization social media accounts.
• Maintain correspondence with existing sponsors.
• Manage overall effort of club to procure new sponsors.
• Begin and maintain outreach efforts to promote the club.
• Assist in special projects as assigned by the President.
• Maintain an inventory of the lab.
• Monitor tool condition.
• Manage surplussing of equipment.
• Monitor overall condition and cleanliness of the lab.
• Oversee lab cleaning days.
• Oversee safety procedures.
• Assist in special projects as assigned by the President.
• Maintain the content and design of the website.
• Co-curate the content of any all club social media accounts.
• Assist in special projects assigned by the President.
Active voting membership will be limited to all students who are active members in good standing and currently enrolled at the University of Central Florida. Only Students who have been active members of the Robotics Club for at least one calendar month will have voting rights. Only active voting members who meet the requirements stated in Article V, Section 1 are eligible to hold offices. If the number of eligible voter’s membership falls below the required 75% of the organization, non-eligible members with the highest seniority (most time as active members in organization) will be made eligible until the 75% voter membership is achieved.
The nomination of officers shall occur at the first meeting held in November. Any eligible voting member (as defined in Article III Section 1) present may nominate someone or themselves for office by verbally nominating the individual during this procedure. However, the nominee must be considered an eligible member (as defined in Article V Section 1). Absentee ballots and proxy ballots are not permitted in the nomination or election process.
The election of officers shall occur at the second meeting held in November.
The nominated candidates will be given a chance to address the organization to discuss his/her qualifications and reasons why they should be selected. Once each candidate has had the opportunity to speak, all eligible members (as defined in Article III Section I) present will have the opportunity to vote by secret ballot. The faculty/project advisor and current highest-ranking officer not running for office shall announce the officer with a simple majority of votes cast by eligible members.
After announcing the new officer the highest-ranking officer not running for office shall ask if any eligible members contest the count. If an eligible member contests the count the faculty/project advisor and the highest-ranking officer not running for office will recount all votes. In the event of a tie, the President shall cast the deciding vote for the office unless he/she is running for the said office. In that case, the next highest-ranking officer shall make the deciding vote.
Elections will be run in the following order, with losers from each election eligible to run for later
elections:
President, Treasurer, Vice President, Secretary, Lab Manager, Marketing/PR, Webmaster
Officer terms shall begin at the start of the Spring semester and end when new officers are installed.
Amendments to the constitution must be proposed in writing to the President. The amendment must then be presented to the organization during a scheduled meeting and should include a full explanation and/or rationale for the amendment. The amendment must be voted on at the next scheduled meeting. The amendment shall not take effect until approved by a 2/3 majority vote of eligible members of the Organization.
The location of the Robotics Club of Central Florida shall be the Robotics Club Lab located in room 108 of the UCF-IST: Partnership II building, which is at 3100 Technology Parkway. The only possible reason for this organization to leave is a direct eviction by the Institute for Simulation and Training (IST).
The Robotics Club has two types of advisor: the Faculty Advisor, and the Project Advisors.
The Faculty Advisor is a member of the IST faculty who acts as the tie-breaker in the event a stalemate in an officer's decision, among other responsibilities. The Faculty Advisor is also the ONLY UCF faculty member whose name may appear as a signatory on UCF documents. This position is an addendum to the requirements and duties of the UCF registered position of Faculty Advisor.
Project Advisors are UCF faculty who assist in projects. Project Advisors have the Affiliate Member status as listed in Article III.
• Members are required to pay dues after their initial meeting with the club and within a grace period that is determined at the officer’s discretion.
The grace period will be announced by the officers at the start of the semester.
• All members are required to pay the same dues.
• The value of dues can be decided before each semester by an official meeting of club officers with a 2/3 majority vote.
Meetings of Robotics Club of Central Florida (RCCF) officers are deemed “official” if and only if:
• Meetings are scheduled ahead of time, with at least five (5) business days of warning for all Officers and Faculty Advisor(s).
• The following people are present:
• The value of dues can be decided before each semester by an official meeting of club officers with a 2/3 majority vote.
⚬ Any Robotics Club of Central Florida Faculty Advisor(s).
⚬ At least five (5) out of seven (7) Robotics Club of Central Florida officers are present, with three of those officers being: President, Vice President, and Treasurer.